Utilities Right of Way Document Specialist - Fort Worth, TX
ORC is one of America’s most respected right-of-way acquisition firms, offering purpose, stability, and growth. The Utilities Right of Way Document Specialist will support project managers in day-to-day data entry, document creation, and quality control, while also assisting with client correspondence and project financial reporting.
Responsibilities
- Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files
- Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies
- Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system
- Prepare, review, track, mail, and maintain Right-of-Way acquisition documents
- Responsible for a successful project close out
- Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials
- Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information
- Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership
- Handling client correspondence, phone calls, and emails with professionalism and timely follow-up
- Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation
- Monitoring deadlines and deliverables to help keep project teams on schedule
- Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy
Skills
- Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession
- Minimum of one year of technical documentation preparation
- Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent
- Must have an iOS or Android smartphone to be able to access ORC's systems
- Valid Driver's License
- Works efficiently and effectively under tight deadlines
- Can prioritize and balance multiple tasks
- Demonstrates strong organization and planning skills
- Is analytical, detail-oriented, and eager to learn
- Has excellent written and verbal communication skills
- Thrives in a fast-paced administrative setting
- Provides strong customer service experience
- Can adapt to new systems and software environments
Benefits
- Health, dental, and vision benefits
- 401(k) with company match and disability coverage
- Paid time off, sick time, and holidays
- Tuition reimbursement and professional training
- Recognition programs and growth opportunities
- ClassPass and Breethe Memberships
- Employee travel reimbursements
Company Overview