Finance and Operations Coordinator (Remote)
JOB DESCRIPTION - Finance and Operations Coordinator Reporting to: Head of Finance Location: Remote, Mexico Duration: Approximately 4 months (fixed-term contract) Shuttlerock is a global creative production and SaaS company operating across approximately 12 countries. We are seeking a Finance and Operations Coordinator on a fixed-term basis to cover a maternity leave absence within our Finance team. This is a hands-on role supporting the day-to-day financial operations and HR coordination for Shuttlerock’s North American and Mexican entities.
Key Responsibilities
Finance Support
- Create contracts and customer invoices in Workday based on new deals received on HubSpot, ensuring information and billing details are accurate.
- Import bank statements into Workday and reconcile bank accounts on a weekly basis.
- Track supplier invoices, submit in Workday, and process for payment.
- Review the AR Debtor report and follow up with clients regarding overdue invoices.
- Assist with month-end close workpapers as directed by the Group Accountant.
Payroll
- Review biweekly US payroll changes, submit for approval, and create the corresponding supplier invoice.
- Review biweekly Mexico payroll changes, submit for approval, create the supplier invoice, and add payments to BBVA for processing.
Mexico Operations
- Manage day-to-day operational activities for the Mexico entity, including responding to inquiries from external accountants, reviewing and processing invoices, and coordinating tax payments.
- Maintain and update the Mexico team vacation balance tracker, including accruals, usage, and remaining balances.
Administration & HR Support
- Monitor and manage both personal and accounting inboxes, respond to inquiries, and prioritise urgent requests.
- Coordinate employee onboarding and offboarding processes as needed.
About You
- 2+ years’ experience in a finance operations, bookkeeping, or accounting coordination role.
- Comfortable working with accounting and ERP systems (experience with Workday is a plus).
- Familiarity with payroll processing in the US and/or Mexico.
- Experience with bank reconciliations, accounts payable, and accounts receivable.
- Strong attention to detail and ability to manage multiple deadlines independently.
- Excellent written and verbal communication in both English and Spanish.
- Experience in a multinational or multi-entity environment is desirable.
- Proficiency with Google Sheets / Excel and familiarity with CRM platforms (e.g. HubSpot).
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