Human Resources Coordinator

Paperless Parts is a SaaS startup helping manufacturers quote faster and win more work. They are seeking an HR Coordinator to manage the entire employee lifecycle, coordinate Diversity, Equity, and Inclusion initiatives, and enhance HR efficiency through AI and automation. This role involves supporting day-to-day HR operations and ensuring a positive employee experience from onboarding to offboarding.

Responsibilities

• Support day-to-day HR operations, including employee records management, and HRIS updates, leveraging AI and automation tools to improve accuracy and efficiency
• Ensure compliance with state employment laws and regulations, including wage requirements, leave policies, and reporting obligations
• Assist with benefits administration, employee inquiries, and HR policy communication, including researching and implementing tools to automate and scale responses while maintaining a high-quality employee experience
• Process and manage end-to-end payroll for employees, ensuring accuracy and timeliness
• Coordinate and support Diversity, Equity, and Inclusion (DEI) initiatives and meetings, driving engagement and fostering an inclusive workplace culture
• Manage end-to-end employee offboarding process, including drafting separation paperwork, ensuring compliance with company policies, and accurately processing terminations within Rippling, leveraging automated workflows and AI tools to improve efficiency and reduce manual errors
• Manage and continuously improve the onboarding experience for new hires, ensuring a seamless introduction to our company values and culture, while incorporating AI-driven tools to scale onboarding workflows
• Coordinate orientation sessions, training schedules, and cross-functional onboarding activities
• Partner with managers to ensure role-specific training plans are executed
• Track onboarding progress, analyze feedback, and recommend improvements using data
• Coordinate office operations by managing vendors, ordering supplies and snacks, maintaining shared spaces, and submitting facility and building service requests
• Provide comprehensive administrative support to the HR team, contribute to special projects and initiatives, and plan and execute company events that strengthen team morale and celebrate our company culture
• Coordinate company-wide meetings, and oversee internal communications, ensuring all participants are prepared and aligned for effective collaboration
• Identify and implement opportunities to enhance operational processes through AI-driven solutions, improving efficiency, accuracy, and overall team productivity

Skills

• Bachelor's degree in Human Resources, Education, Organizational Development, or related field (or equivalent experience)
• Minimum of 1-2 years of experience in HR coordination
• Familiarity with HRIS, experience with Rippling is a plus
• Demonstrated proficiency in Excel for data management, analysis, and reporting to inform HR recommendations and track progress against goals
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work independently

Benefits

• 100% coverage of health, dental, and vision for you and your dependent
• Competitive compensation philosophy
• Unlimited PTO
• 13+ paid holidays
• Company-sponsored wellness stipend
• Pre-tax Commuter and FSA/Dependent Care FSA
• 401(k) plan
• Employee recognition program

Company Overview