Senior Trade Show & Event Manager - remoterocketship

Job Description: Do you have the skills to fill this role Read the complete details below, and make your application today.

• Execute assigned events and trade shows end-to-end with a world-class standard of execution, including booth selection, F&B ordering, vendor coordination, event supply procurement, on-site setup and execution, budget tracking, and post-event analysis.
• Oversee on-site event logistics with extreme attention to detail, ensuring seamless, on-schedule execution at the highest level of performance.
• Coordinate key logistics, including venue selection, audiovisual needs, transportation, and hotel room blocks, delivering outstanding event experiences.
• Develop and manage run-of-show, event schedules, and timelines with precision and attention to detail.
• Manage event registration and ticketing, including attendee lists and RSVPs, ensuring accuracy and a high-quality attendee experience.
• Utilize online event management platforms (e.g., Cvent) and internal software tracking systems to manage registration, communications, and event logistics.
• Place and track event supply orders through warehouse and inventory systems to ensure timely delivery and on-site readiness.
• Manage multiple concurrent events with competing priorities and deadlines.
• Partner cross-functionally with internal stakeholders to align event strategy with target attendee personas and event objectives.
• Support contract negotiation and coordination with venues, vendors, and suppliers as needed.
• Serve as the primary point of contact for event-related communications across key stakeholders.
• Build and maintain strong working relationships and collaboration with external vendors and strategic partners.
• Track event budgets in real time, ensuring all expenses are accurately recorded and aligned to approved spend.
• Create and manage purchase orders (POs), process invoices, and coordinate timely vendor payments.
• Reconcile event expenses, including vendor invoices, credit card charges, and internal expense reports.
• Maintain detailed budget trackers and financial documentation for each event.
• Flag budget variances early and ensure alignment to pre-approved financial targets.
• Drive post-event ROI measurement and attribution, including lead tracking, pipeline impact, and engagement metrics.
• Collect and analyze attendee feedback and performance data to evaluate overall event success.
• Create post-event recaps and reports, highlighting key insights, outcomes, and recommendations.
• Ensure timely follow-up and lead handoff to sales, with clear tracking of next steps and outcomes.
• Requirements:
• 8–12+ years of relevant experience executing trade shows, conferences, and events, with a strong focus on hands-on logistics and delivery.
• Ability and willingness to travel approximately 30%–40%, including evenings and weekends, to support on-site event execution.
• Strong project management skills, with exceptional attention to detail and the ability to manage aggressive timelines across multiple priorities.
• Ability to perform in high-pressure, fast-paced, deadline-driven environments with professionalism and an unflappable attitude.
• Strong sense of ownership, accountability, and a positive, team-oriented approach.
• Advanced proficiency in Microsoft Office and collaboration tools such as Teams and SharePoint.
• Advanced knowledge of Cvent preferred, experience with additional event management platforms a plus.
• CMP or similar industry certification is a plus; Bachelor’s degree preferred.
• Benefits:
• Calix is proud to offer comprehensive health and wellbeing programs for our employees, details provided by recruiter. xklufbp
• Remote working/work at home options are available for this role.

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