Administrative Support Specialist I: Breast Oncology
Dana-Farber Cancer Institute is a leader in life-changing breakthroughs in cancer research and patient care. The Administrative Support Specialist I provides administrative support to staff and faculty in their clinical, academic, research, and leadership roles, utilizing various office software to produce documents and manage schedules.
Responsibilities
- Provide administrative support for the department, clinicians, and/or faculty
- Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues
- Manage meeting planning and schedules for individuals and teams within assigned department group
- May liaise between patient and clinical staff to provide scheduling support
- Draft communications for members of the department or individuals that the position is supporting for review
- May be responsible for data entry
- Provide email and phone communication with internal and external teams or collaborators
- May serve as onsite representative for external groups, visitors, or collaborators
- Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing
- Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering
- Coordinate travel arrangements as required/needed by department staff
- Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics
- Other duties as assigned
Skills
- Good written and oral communication skills
- Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe
- Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts
- Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail
- Ability to organize, multi-task, prioritize, and follow-through
- High school diploma required
- 1 year of relevant experience
- Bachelor's degree preferred
Company Overview
Company H1B Sponsorship